On behalf of our client, an established group of companies in real estate advisory and asset management, we are looking for an Office & Operations Administrator to be based at their offices in Nicosia, Cyprus.
Main Duties and Responsibilities:
- Manages daily office activities to ensure smooth operations, policy compliance, and an
organized work environment - Manages office expenditures and handles all office-related contracts, such as rent and service agreements
- Orders and manages office supplies while maintaining accurate records and documentation
- Acts as the first point of contact for property owners interested in our management services, providing information and addressing inquiries
- Responds to incoming calls, emails, and inquiries, directing them appropriately or providing the necessary information
- Maintains and updates a database of potential and existing clients, ensuring accurate records
- Builds and maintains relationships with prospective clients through professional communication and follow-ups
- Assists in preparing proposals, presentations, and service agreements for new clients
- Manages daily office operations, including ordering supplies, handling office equipment, and managing service contracts
- Organizes travel, transport, and accommodation arrangements for the management team,
ensuring seamless logistics and support - Prepares meeting rooms, organizes events, and coordinates conferences or internal
appointments - Provides general administrative support, including monitoring deadlines and commitments and proactively addressing tasks and challenges as they arise
- Provides administrative support for employee-related processes, including maintaining
records, updating databases, preparing relevant documentation, and assisting with general
HR activities as needed - Undertakes ad hoc tasks and projects as assigned by the management team, ensuring timely and high-quality completion
Job Requirements:
- A degree in Secretarial Studies, Business Administration, or a related field
- At least 2 years of experience in an administrative role
- Excellent command of the Greek and English languages, both verbal and written.
- Proficiency in MS Office
- Strong organizational, multitasking, and time-management skills
- Strong interpersonal and communications skills
- Strong sense of accountability, taking ownership over tasks and resolving issues in a proactive manner
- Discretion and confidentiality
- Polite and professional disposition
- Diligent and punctual
Benefits:
- Attractive remuneration package
- Flexible working hours
- Hybrid working model
- Sponsored parking
- Company sponsored events
- Incentive schemes
- Opportunities for growth and development
All CVs must be handled with the utmost confidentiality.
