Uniteam Marine is an international ship management organization that provides industry-leading services to ship owners and ship managers across a wide range of countries and jurisdictions.
With immediate effect, we are looking for a PA to the Managing Director to be based at our offices in Limassol, Cyprus.
Main Duties and Responsibilities
- Supports the Managing Director in the performance of his responsibilities in a timely and efficient manner.
- Coordinates incoming and outgoing communications and documentation, including distribution as appropriate.
- Obtains background information and prepares standard replies on behalf of the Managing Director.
- Screens appropriately and professionally telephone calls, enquiries, and requests answering routine questions and transferring messages to the Managing Director as required.
- Organizes and maintains a diary for the Managing Director, arranging/ accepting meetings/ conference calls and making necessary arrangements (e.g. sending meeting invitations, setting up of meeting venue, ordering catering, luncheons, etc.).
- Assessing the priority of meetings and rearrangement as necessary.
- Organizes and oversees the execution of the traveling arrangements for the Managing Director’s overseas travel (e.g. flight reservations, accommodation arrangements, visas etc.).
- Coordinates and provides input for the preparation of agendas and supporting documentation for Board meetings, meetings of the Managing Director, and other meetings, as per the Managing Director’s instructions; Notes action points and following them up.
- Takes notes and provides general assistance at meetings and prepares minutes of meetings; Notes action points and follows them up.
- Liaises with management and staff on behalf of the Managing Director and as per his direction.
- Carries out background research on areas required by the Managing Director and presents relevant findings and information gathered.
- Assists the Managing Director in the drafting and execution of new management agreements and addenda.
- Enrolment of vessels with ITF and renewal of ITF.
- Undertakes general word processing and Excel work and produces documents, briefing papers, reports, PowerPoint point and other forms of presentations as required.
- Maintains office systems, including data management, filing and document tracking and circulation.
- Maintains the Managing Director’s office and ensures that all office equipment and facilities are in good working condition.
- Maintains strict confidentiality both internally and externally.
- Performs other related duties as assigned by the Managing Director
Job Requirements
- A diploma/degree in the area of office administration, secretarial studies or related field
- At least 5 years solid experience in a similar position
- Strong computer skills (MS Word, Excel, PowerPoint, Outlook)
- Excellent command of the English language
- Knowledge of Greek is considered an advantage
Benefits
- 13th salary & Birthday Bonus
- Provident fund
- Employee discount card scheme
- Attractive remuneration package
- Flexible working hours
- Hybrid working model
- Corporate events
All CVs will be handled with the utmost confidentiality.
