Office Administrator

Office Administrator

On behalf of our client, a leading audit firm, we are looking for an Office Administrator to be based at their offices in Limassol, Cyprus.

Main Duties and Requirements 

  • Welcomes clients and guest and inform the appropriate personnel of their arrival
  • Maintains the CRM database company’s system
  • Manages company’s phone calls, emails, mail
  • Prepares company’s documents, such as letters, forms, correspondence
  • Keeps up to date and maintains the filing system 
  • Responsible for the reception area and keeps supplies well-stocked
  • Provides relevant reports requested by the Management
  • Organizes and schedules meetings and appointments
  • Holds and updates a meeting agenda and conference room booking schedule
  • Manages contract and price negotiations with office vendors, service providers and office lease
  • Provides general support to visitors
  • Travels organization
  • Any other task that might be requested by the Management

Main Requirements 

  • Diploma or University Degree in a relevant field
  • Excellent command of the Greek and English language, both verbal and written 
  • Computer literate, with very good knowledge of Microsoft Package
  • Excellent typing skills
  • Strong communication & interpersonal skills
  • Excellent ability to multitask

Benefits 

  • Professional development opportunities (trainings, seminars etc.)
  • Provident Fund (Eligible after 6 months)
  • 13th salary / Annual Bonus 

All CVs will be handled with the utmost confidentiality. 

Secretary

Secretary

On behalf of our Client, a dynamic firm of experienced Accountants and Business Consultants, we are looking for a Secretary to be based at their offices in Limassol, Cyprus.

Main Duties and Responsibilities

  • Performs daily administrative duties 
  • Checks the status of customer accounts, and sends invoices and receipts to customers accordingly
  • Manages the correspondence, calendars, appointments, and mails
  • Maintains and updates contact database
  • Archives and scans documents for various departments
  • Records and archives records and files
  • Answers internal and external calls and diverts  them to the appropriate people
  • Responsible for office organization, tidiness and reception duties
  • Arranges travel and accommodation inquiries for management as required
  • Prepares  letters and other documents, contracts in English and Greek
  • Implements and submits of annual report of HE32 to shareholders and directors 
  • Prepares and is responsible for the payment of customer social security
  • Prepares various applications for registration of new employees, VAT, Tax etc.
  • Commands electronic Changes of company officials through the online portal of the tax office of companies and the declaration of Final Acceptance
  • Executes market research for various products
  • Conducts online registration entries (VIEWS, ARIADNI)
  • Responsible for shopping and errands for the office 
  • Manages and coordinates corporate purchases
  • Checks for the general cleaning supervision 

Job Requirements

  • Secretarial Studies
  • Knowledge of the preparation of social insurance, applications of the superintendent, VAT, HE32, etc.
  • Excellent knowledge of Greek, English in writing and orally, and any other language will be considered as advantage
  • Knowledge of accounting and tax legislation will be considered an additional qualification  
  • Administrative and organizational skills
  • Dynamism, resourcefulness, flexibility and negotiation
  • Fluency of speech and comfort in social contacts
  • Responsibility, initiative and ability to anticipate the needs and trends of the market
  • Ability to impose itself through words and actions and to ensure the proper implementation and monitoring of the company’s policy,  in order to achieve the objectives set
  • Strong and dynamic personality 
  • Determination and ability to set and achieve goals

Benefits

  • Attractive remuneration package in accordance with qualifications and experience 
  • Bonus based on productivity 

All CVs will be handled with the utmost confidentiality.

Office Administrator (Russian Speaking)

Office Administrator (Russian Speaking)

On behalf of our client, a ship-owning and operating company, we are looking for an Office Administrator (Russian Speaking) to be based at their offices in Limassol, Cyprus.  

Main Duties and Responsibilities: 

  • Welcomes clients and guest and inform the appropriate personnel of their arrival 

  • Manages company’s phone calls, emails, mail 

  • Prepares company’s documents, such as letters, forms, correspondence 

  • Keeps up to date and maintains the filing system  

  • Responsible for the reception area and keeping supplies well-stocked 

  • Provides relevant reports requested by the Management 

  • Organizes and schedules meetings and appointments 

  • Holds and updates a meeting agenda and conference room booking schedule 

  • Manages contract and price negotiations with office vendors, service providers and office lease 

  • Provides general support to visitors 

  • Responsible for transport and accommodation organization

  • Any other task that might be requested by the Management 

Main Requirements: 

  • Diploma or University Degree in a relevant field 

  • Excellent command of the English & Russian language is a must (both verbal and written)

  • Computer literate, with very good knowledge of Microsoft Package 

  • Excellent typing skills 

  • Strong communication & interpersonal skills 

  • Excellent ability to multitask 

Benefits:

  • Attractive remuneration package
  • Pleasant work environment

All CVs will be handled with the utmost confidentiality.